- » Aim and Scope
- » Section Policies
- » Peer Review Process
- » Publication Frequency
- » Open Access Policy
- » Archiving
- » Subscription to Printed Issues of the Journal
- » Indexation
- » Publication Ethics
- » Founding Instittutions
- » Publication Fees
- » Disclosure and Conflict of Interests
- » Plagiarism Detection
- » Preprint and Postprint Policy
- » Personal Data Processing Policy
Aim and Scope
The Oriental Studies is a peer-reviewed scientific journal of open access publishing results of complex researches in Oriental studies problems related to historical and philological sciences, history and culture of Eastern peoples and defining their unique sociocultural characteristics.
Mission of the Oriental Studies journal is to contribute to the development of domestic and foreign Oriental studies; publication of original and translated articles, reviews on Oriental studies and reviews of books, collections, conference proceedings, and to increase the quality level of scientific research, including development of international scientific cooperation on current topical issues of Oriental studies.
The goal of the journal is to estabbish ia high level of academic research in Oriental studies on the basis of modern scientific approaches and the widest range of available sources and field materials, comprehension of events, phenomena and processes of the past and the present.
Considerable attention is paid to investigations of various debatable aspects of history and culture of Turko-Mongols, their place in Russia and the world, including comparative-historical analysis of interaction and interference between different nomadic cultural communities. The Editorial Board welcomes cross-disciplinary studies and scholarly polemic on pages of the journal, viewing it as a platform for the presentation of various viewpoints, world outlook concepts, methodological approaches to the solution of problems of Oriental studies.
The Oriental Studies publishes scholarly papers that deal with Oriental studies, namely: history, archaeology, ethnology and anthropology, source studies, linguistics, folklore studies, literary studies, as well as review articles by leading experts on the primary focus areas of the journal. It also contains materials of linguistic, folklore, archaeological and ethnographic expeditions, sociological surveys and polls; it introduces archival documents into scientific discourse; it provides information about new publications, scientific congresses, conferences and seminars.
The journal publishes articles in the Russian, Mongolian, Kalmyk and English languages. The journal is published 6 times a year.
Section Policies
Open Submissions
Peer ReviewedPeer Review Process
1. Peer Review Procedures
1.1. Manuscripts of scientific articles (other materials) submitted to the Editorial Office of the journal are subject to obligatory peer review. The manuscripts submitted to the Oriental Studies are subject to double external blind peer review, i.e., in the process of peer review the identities of reviewers and authors are hidden (concealed) from each other. For this purpose, authors have to take measuers and guarantee that their submitted manuscripts in their personal accaounts be duly prepared so as not to reveal identities of the authors (see * and **).
* Authors have to remove from the text of the manuscript any information indicating their personality (names of authors and their places of work) before its submission to the Editorial Office (see Step 2 of Rules of the submission and preparation of the article's manuscript).
** Along with removal of names and indications of authors’ places of work under the manuscript title, the author is to take the following steps which guarantee appropriate readiness of the manuscript for double blind peer review. So, to facilitate this authors have - to formulate references to earlier published works of the authors (of the manuscript) in third person. For example, instead of "we / authors showed before [Ivanov, Petrov 2015]" there should be written "Ivanov and Petrov showed [Ivanov, Petrov 2015]"; to make sure that the provided figures and tables contain no references to places of authors’ work; to save important references to works of the authors or other individuals, but at the same time to limit a circle of references to the authors’ works only to those that are relevant for the peer reviewers of the submitted manuscript; to formulate quotes from the authors’ published works in the text as follows: "[Anonymous author 2007]"; for depersonalization (of the authors) in the list of references: "[Anonymous author 2007] Data deleted for double blind peer review"; to delete data on financing sources; to delete any personal information (including names of the authors) from names of files, and to make sure that properties of the document are also depersonalized.
1.2. All peer reviewers are acknowledged specialists in the field the peer reviewed materials are related to and have published works on the topic of the peer reviewed article in recent three years. The author or co-authors cannot peer review their own materials, and neither can scientific advisors of degree seeking applicants, nor employees of the institution the author (authors) is (are) affiliated with. Highly experienced scholars and experts with extensive knowledge and experience in relevant scientific disciplines are employed from other scientific institutions to provide peer reviews.
1.3. Peer review deadlines are determined by the Deputy Editor-in-Chief of the journal individually. The peer review is to be finalized within 4-6 weeks maximum from the date a manuscript is submitted to the Editorial Board.
1.4. Peer review is confidential: the identities of both reviewers and authors are concealed from each other throughout the peer review process. Peer reviewers’ personal data remain anonymous to authors and are available only to authorized employees of the Editorial Office. The peer reviewer’s name can be communicated to the author only with the peer reviewer’s consent.
1.5. Peer reviewers have no right to use data obtained from the submitted work before its publication.
1.6. Peer reviews are completed electronically within the journal system.
1.7. The Editorial Board submits soft copies of peer review reports to the author (authors) upon due request only. The article improved (revised) by the author is subject to another peer review by the same peer reviewer or another expert at the discretion of the Editorial Board.
1.8. If the author disagrees with the peer reviewer’s remarks, the former can re-apply for peer review or withdraw the article, of which the Editorial Office is to be duly informed.
1.9. In case of a negative peer review the author (authors) can apply for another one by a different expert who remains unaware of the previous peer review outcomes. Upon receipt of two successive negative peer review reports copies of the latter are submitted to the author (authors) upon due request.
1.10. In case the submitted article is denied any peer review and/or further consideration, a reasoned written refusal of the Editorial Board shall be delivered to the author (authors).
1.11. The final decision whether the article is worth publishing is made by the Editorial Board of the journal.
1.12. Materials as follows are denied publication in the journal:
articles the contents of which are not related to the scientific fields the periodical specializes in;
articles that do not meet the established formatting requirements, whose authors refuse to introduce certain formal improvements;
articles containing no essential improvements as required by the delivered reasonable peer reviewer’s remarks.
The Oriental Studies journal shall publish no works by authors caught in plagiarism.
1.13. The electronic Editorial Board keeps the original hard copies of peer reviews for five years from the publication date and upon receipt of a corresponding inquiry shall forward copies of peer reviews to the Ministry of Education and Science of the Russian Federation.
1.14. The journal does not charge authors any peer review fees.
2. Peer Review Content Requirements
2.1. The peer review is to contain a qualified analysis of the article’s content, providing a reasonable assessment and well-founded recommendations.
2.2. The peer review in the form proposed by the Editorial Board shall contain answers to the questions as follows:
whether the contents of the article agree with what is mentioned in its title;
whether the article meets the established formatting requirements;
general description and assessment of the article’s content (topic, focus, relevance, including those of introduced scientific ideas and results, validity and significance, practical application prospects);
the article’s content (originality of the materials, existence/absence of previously published works, identified inaccurate statements, arguable points, etc.);
presentation of the publication (clarity, brevity, availability and completeness of reference aids, text layout);
available opportunities to reduce the text without detriment to the understanding of the research statements and results provided;
the exact benefits and weaknesses of the article, corrections and supplements to be introduced by the author (authors).
2.3. The final part of a peer review report is to contain general conclusions regarding the article as well as recommendations whether the article can be published in the Oriental Studies or it should be sent back for improvement, or disapproved for publication within a certain scientific field according to the current Nomenclature for Fields of Science adopted by the Higher Attestation Commission of the Russian Federation (Rus. ВАК РФ).
2.4. The electronic form of the review has the following structure
–Existence of signs of illegal loan or other violations of scientific ethics
–Relevance of subject
–Clarity of statement of a scientific problem and depth of its apprehension
–Accounting of the background and relevant scientific context
–Scientific novelty of the final result
–Possession of a scientific discourse, observance of standard requirements to execution of the text and bibliographic device of article
–Additional comments and remarks (optionally)
–Recommendation of the reviewer
3. The instruction for the reviewer
3.1. Log into a personal account on the journal website.
3.2. Click on Reviewer.
3.3. Click on the title of the submitted article
3.4. A new page with the summary of the article will open.
3.5. Scroll down to Reviewing Stages, and then one is to either give consent or refuse to perform a peer review.
3.6. In Step 1 you need to choose:
I will peer review - I will not be able to peer review.
You need to click on the picture near the answer you choose.
A new page containing the answer will be automatically created. It is necessary to press the button Send.
3.7. In case of an affirmative answer the page will reboot, and you will return on the page of article review.
3.8. The manuscript will be available only in case the potential reviewer agrees to review. Click on names of files of the article to see them or to download them onto your computer.
3.9. Click on Peer Review and fill in the form.
3.10. You can also upload additional files with questions to the author/editor or comments for them from your computer.
3.11. Once the peer review form is filled in, choose your recommendation concerning the article (Accept for publication; Corrections required; To be supplemented/elaborated and re-peer reviewed; Send to another journal; To be rejected (Publication denied); See comments) and press Send the Review to the Editor.
Publication Frequency
6 times a year.
Open Access Policy
The Oriental Studies is an open access journal. All articles are made freely available to readers immediatly upon publication.
Our open access policy is in accordance with the Budapest Open Access Initiative (BOAI) definition - it means that articles have free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself.
For more information please read BOAI statement.
Archiving
- PKP Private LOCKSS;
- Russian State Library (RSL)
- National Electronic-Information Consortium (NEICON)
Subscription to Printed Issues of the Journal
Dear authors and readers of the journal!
Please, subscribe to receive printed issues of our journal to be released right after corresponding online publications. Note that a subscription is made in the Editorial Office and (or) through the United Catalogue RUSSIA’S PRINT MEDIA under the journal’s subscription index.
SUBSCRIPTION INDEX
Individual subscribers and organizations can make subscriptions under the journal’s subscription index right in Russian Post offices or online (https://podpiska.pochta.ru/support/instruction).
United Catalogue RUSSIA’S PRINT MEDIA
Subscription Index 10236
Price: 350 RUB per one issue
Attention: All the released issues of the journal are publicly available on the website of the journal. Subscriptions to print copies are organized for interested individuals and organizations only!
Indexation
Publications in the Oriental Studies journal are included in citation index calculation systems for authors and journals. "The citation index" is a numerical indicator characterizing the significance of an article calculated on the basis of howmany subsequent publications contain references to the work.
Issues of the journal are available at the Online Open Access Library – CyberLeninka.
The journal is included in the European Reference Index for the Humanities (ERIH PLUS) (in 2016 as "Bulletin of the Kalmyk Institute for Humanities of the RAS", in 2019 as "Oriental Studies"), and also in ROAD (2016).
The journal is listed in the Ulrich’s Periodicals Directory (international catalog of periodicals).
The journal is indexed by WorldCat (the largest bibliographic database ).
The journal is included in the largest database Directory of Open Access Journals (2018).
The journal is included in the database The International Journal Impact Factor (2019).
The journal is included in the database Scopus (2019).
Metadata of the Oriental Studies are exported into the world’s largest freely accessible scholarly literature web search engine – Google Scholar.
Articles of the Oriental Studies are indexed by several systems:
- Russian Scientific Citation Index (RSCI) – a database accumulating information on papers by Russian scientists, published in national and foreign scholarly publishers. (elibrary.ru)
- Google Scholar is a freely accessible web search engine that indexes the full text of scholarly literature across an array of publishing formats and disciplines. The Google Scholar index includes most peer-reviewed online journals of Europe and America's largest scholarly publishers, plus scholarly books and other non-peer reviewed journals.
- Directory of Open Access Journals is one of the most known search services in the world which provides open access to materials and it indexes not only headings of journals, but also scientific articles.
Publication Ethics
1. Introduction
1.1. Publication of materials in peer-reviewed journals is not just a simple means of scientific discourse, it also contributes to further development of a corresponding scientific field. Thus, it is important to establish standards of ethical conduct for all parties involved, namely: Authors, Editor-in-Chief, Deputy Editors-in-Chief, Editors, Peer Reviewers, Publisher and Scientific Society with regard to the scientific journal Oriental Studies.
1.2. The Publisher and the Editorial Board conduct not only scientific discourse and invests in the process, it also bears the responsibility that all modern recommendations in the work published should be met.
1.3. The Publisher and the Editorial Board assume the responsibility as to conduct strict supervision over the research materials. Our journal’s programs are clean reports of scientific thought and research development and we comprehend the responsibility for an appropriate representation of the reports, especially in terms of ethical aspects of publications set forth herein.
2. Duties of the Editors
2.1. Publication decisions
The Editor-in-chief of the scientific journal Oriental Studies is responsible for deciding which of the articles submitted to the journal should be published, often in cooperation with the recommendations of the reviewers and members of the Editorial Board. The validation of the work in question and its scholarly importance must always drive such decisions. The Editor-in-chief may be guided by the policies of the journal's Editorial Board, being constrained by such legal requirements as shall then be in force regarding libel, copyright infringement, legitimacy and plagiarism.
2.2. Fair play
Members of the Editorial Board should evaluate manuscripts for their intellectual content without regard to race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the Authors.
2.3. Confidentiality
The Editor-in-chief and the Editorial Board must not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, other editorial (scientific) advisers, and the publisher, as appropriate.
2.4. Disclosure and Conflicts of interest
2.4.1. Unpublished materials disclosed in a submitted manuscript must not be used in an Editor's own research without the expressed written consent of the Author. Privileged information or ideas obtained by editors as a result of handling the manuscript shall be kept confidential and not used for their personal advantage.
2.4.2. Editors must recuse themselves from considering manuscripts (instead they shall ask another editor, assistant editor to handle the manuscript or shall cooperate with other members of the Editorial Board when handling the work instead of personal reviewing and making a decision) in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the Authors, companies or institutions connected to the manuscript.
2.5. Supervision over publications
The Editor that submits valid evidence that statements or conclusions of the manuscript are false (improper) shall inform the Publisher for prompt notification and introduction of amendments, withdrawal of the publication, expression of concern and other corresponding statements.
2.6. Involvement and Cooperation in research
The Editor-in-chief in cooperation with the Publisher should take reasonably responsive measures when ethical complaints have been presented concerning a submitted manuscript or published paper. Such measures will generally include contacting the author of the manuscript and giving due consideration of the respective complaint or claims made, but may also include further communications to the relevant institutions and research bodies.
3. Duties of Peer Reviewers
3.1. Contribution to Editorial Decisions
Peer review assists the Editor-in-chief in making editorial decisions and, through editorial communications with authors, may assist authors in improving their manuscripts. Peer review is an essential component of formal scholarly communication and lies at the heart of scientific endeavour. The Publisher shares the view of many that all scholars who wish to contribute to the scientific process have an obligation to do a fair share of reviewing.
3.2. Promptness
Any selected Peer reviewer who feels unqualified to review the research reported in a manuscript or knows that its prompt review shall be impossible should notify the scientific journal Oriental Studies and excuse himself from the review process.
3.3. Confidentiality
Any manuscript received for review must be treated as confidential documents. They must not be shown to or discussed with others except as authorized by the Editor.
3.4. Requirements for the manuscript and objectivity
The reviewer is obliged to give an objective assessment. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.
3.5. Acknowledgement of Primary Source
Peer reviewers should identify relevant published work that has not been cited by the authors. Any statement that an observation, derivation, or argument had been previously reported should be accompanied by the relevant citation. A peer reviewer should also call to the Editor-in-chief's attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.
3.6. Disclosure and Conflicts of Interest
3.6.1. Unpublished materials disclosed in a submitted manuscript must not be used in a reviewer’s own research without the expressed written consent of the Author. Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage.
3.6.2. Peer reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.
4. Duties of Authors
4.1. Reporting standards
4.1.1. Authors of reports of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper. A paper should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behavior and are unacceptable.
4.1.2. Review and professional publication articles should also be accurate and objective, and the author’s opinion should be clearly identified as such.
4.2. Data access and retention
Authors may be asked to provide the raw data in connection with a paper for editorial review, and should be prepared to provide public access to such data (consistent with the ALPSP-STM Statement on Data and Databases), if practicable, and should in any case be prepared to retain such data for a reasonable time after the publication.
4.3. Originality and plagiarism
4.3.1. Authors should ensure that they have submitted entirely original works, and if the authors have used the works or statements of others, that this has been appropriately cited or quoted.
4.3.2. Plagiarism takes many forms, from "passing off" another's paper as the author's own, to copying or paraphrasing substantial parts of another's paper (without attribution), to claiming results from research conducted by others. Plagiarism in all its forms constitutes unethical behaviour and is unacceptable.
4.4. Multiple, redundant and concurrent publication
4.4.1. Authors should not in general publish manuscripts describing essentially the same research in more than one journal as an original publication. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behavior and is unacceptable.
4.4.2. In general, an author must not submit for consideration in another journal a previously published paper.
4.4.3. Publication of some kinds of articles (e.g. translations) in more than one journal is sometimes justifiable, provided certain conditions are met. The authors and editors of the journals concerned must agree to the secondary publication, which must reflect the same data and interpretation of the primary document.
4.5. Acknowledgement of Primary sources
Proper acknowledgment of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work. Information obtained privately, as in conversation, correspondence, or discussion with third parties, must not be used or reported without explicit, written permission from the source. Information obtained in the course of confidential services, such as peer reviewing manuscripts or grant applications, must not be used without the explicit written permission of the author of the work involved in these services.
4.6. Authorship of the manuscript
4.6.1. Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors.
4.6.2. The author should ensure that all appropriate co-authors and no inappropriate co-authors are included on the paper, and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.
4.8. Disclosure and conflicts of interest
4.8.1. All authors should disclose in their manuscript any financial or other substantive conflicts of interest that might be construed to influence the results or interpretation of their manuscript.
4.8.2. Examples of potential conflicts of interest that should be disclosed include financial ones such as wage labour, honoraria, grants or other funding, consultancies, and paid expert testimony or patent-licensing arrangements. All potential conflicts of interest should be disclosed as early as possible.
4.9. Fundamental errors in published works
When the Author discovers significant errors or inaccuracies in the published work, it is his/her obligation to promptly notify the journal’s Editor-in-chief or Publisher and cooperate with them to either correct the paper or to retract the paper. If the Editor-in-chief or Publisher learns from a third party that a published work contains a significant error or inaccuracy, then it is the Author’s obligation to promptly correct or retract the paper.
5. Duties of the Publisher
5.1. The Publisher must uphold the best standards and procedures of publication ethics for Editor-in-chief, Editors, Peer Reviewers and Authors of the scientific journal Oriental Studies as set forth herein. The Publisher must ensure that potential profits from placement of advertisements or production of reprints does not affect the Editorial Board’s decisions.
5.2. The Publisher shall render assistance to the Editors of the scientific journal Oriental Studies in considering claims on ethical aspects of published materials and promote cooperation with other journals and/or publishers, if it contributes to due performance of obligations by the editors.
5.3. The Publisher shall support proper research practices and implement corresponding standards for further improvement of ethical recommendations, procedures for withdrawal and correction of errors.
5.4. The Publisher shall provide corresponding legal services (conclusion or consultation) if required.
Founding Instittutions
Federal State Budgetary Institution of Science «Kalmyk Scientific Center of the Russian Academy of Sciences» (KalmSC RAS)
Publication Fees
Since No. 3 2020 onwards, the Oriental Studies introduces the author-pays model according to which authors shall refund all expenses related to prepress and article publication arrangements.
Article submission, its consideration, and peer review remain free of charge for all authors.
Publication of articles authored by researchers affiliated to the founding organizations of the Oriental Studies journal and by its active peer reviewers is free of charge.
Since 15 February 2024, the publication fee for an article sized 0,5 author’s sheet (print unit of 20,000 ens) – without metadata, Russian- and English-language references – is 28,000 RUB. The size of the manuscript should not exceed 1/2 of a press sheet (without metadata, Russian- and English-language references), the cost of each additional graphic character be 1,4 (one point four) RUB. The publication fee pays services as follows: text editing (both in Russian and English) with due account of the actual text size, complete translation or editing of already translated metadata (Russian to English and vice versa), formatting of English-language references, page layout, processing of pictures, diagrams, schemes, other supplementary materials, etc.
Please, note that authors shall be cooperating with the Editorial Office as closely to introduce required improvements, ascertain data, including those related to references mentioned, and proofread a final version and page-layout dummy of the article. In case the author refuses to cooperate with the Editorial Office throughout the prepress arrangements, the article may be denied any further consideration, the submitted publication fee be refunded to the author except for a sum to cover services that have been provided already.
Printing of additional journal issues, subscription to the journal (hard copies, in different variants and for different periods), shipment by post – are additional services to be paid separately.
The Editorial Office contacts authors directly, without any middlemen. If one receives proposals from other companies or individuals – tending to act as middlemen / intermediaries – to publish an article in our journal for some fees, all such activities are illegal, and we request to inform us of any such illegal conduct. E-mail: vestnik.kigiran@gmail.com
Disclosure and Conflict of Interests
The Editorial Board declares that every article shall be given an unbiased assessment with due regard for its scientific contents (significance), and shall not be imminently rejected in case some conflict of interest emerges. Conflicts of interest arise when authors, peer reviewers, and editors have interests that are not completely evident and that may influence their opinions about the published (to-be-published) materials.
Submitting an article to the publisher, the author must be aware of all possible conflicts of interest that the publication of his / her work may give rise to. Any commercial, financial, and organizational factors that may result in a publication-related conflict of interest should be clearly indicated in the covering letter (attached to the article) containing a Declaration of Conflict of Interest, and the author shall discuss any potential conflicts of interest with the editor. The letter is a working document and shall not be published. The absence of the covering letter containing a Declaration of Conflict of Interest shall mean that the author declares there is no conflict of interest.
Editors of the journal, peer reviewers, and related authorized employees shall give special consideration to conflict of interest issues, and shall immediately inform the Editor-in-Chief about every case detected that may give rise to any such conflict of interest between all the involved parties (themselves, authors, organizations, readers).
Peer reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the paper.
Unpublished materials disclosed in a submitted manuscript must not be used in own research without the expressed written consent of the author.
The information or the ideas obtained during reviewing and connected with possible advantages have to remain confidential and not be used for the purpose of gaining personal benefit.
Plagiarism Detection
The Oriental Studies journal Russian-language plagiarism detection software 'Antiplagiat' to screen the submissions. If plagiarism is identified, the Editorial Board shall follow the COPE guidelines on plagiarism.
Preprint and Postprint Policy
Prior to acceptance and publication in the Oriental Studies, authors may make their submissions available as preprints on personal or public websites NOT connected to any Publishers.
As part of submission process, authors are required to confirm that the submission has not been previously published, nor has been submitted to any other scholarly journal. After a manuscript has been published in Oriental Studies, we suggest that the lhyperink to the article on journal's website be used when the article is shared on personal or public websites.
Glossary (by SHERPA)
All materials of the journal are distributed following the Open Access model in accordance with the Budapest Open Access Initiative and are granted under the license of CC Attribution — Noncommercial — No Derivative Works (CC BY-NC-ND). The authors retain their copyrights without restrictions.
Personal Data Processing Policy
The personal data processing policies adopted by the Editorial Board of the Oriental Studies journal are determined by the Federal Law of the Russian Federation of 27 June 2006 ‘On Personal Data’.
1. General Provisions and Concepts
The Editorial Board acts as a personal data Operator, such data include information directly or indirectly related to a certain individual or one being defined by the former (a subject of personal data), namely:
- first, patronymic, and family names;
- position and affiliation;
- mailing address;
- phone number;
- e-mail.
Personal data processing includes any activity (operation) or activities (operations) related to personal data and performed by the Editorial Board with the aid of automation tools or without the latter.
Personal data processing includes collection, recording, accumulation, storage, validation (updating, modification), extraction, use, communication (distribution, submission, access granting), anonymization, blocking, deleting and destruction of personal data.
2. Subjects of Personal Data for the needs of the Editorial Board to be determined as follows:
1) authors of articles – outcomes of corresponding research studies, surveys, and reviews published by the journal;
2) members of the Editorial Board of the journal;
3) editors of the journal;
4) peer reviewers employed by the journal;
5) representatives of the journal’s technical support team;
6) subscribers to the print version of the journal.
3. Goals of Personal Data Processing
The Editorial Board of the journal processes personal data of corresponding subjects to pursue the goals as follows:
— to identify the authorship of a scholarly paper, a peer review (the reviewed work being anonymized), the connection to the author, to perform (digital) pre-press, to publish the article and distribute the journal’s materials following the Copyright Transfer provisions – on the journal’s website, throughout archivers and scientometric databases the journal has entered into contracts with;
— to introduce members of the Editorial Board and Editorial Office, representatives of the technical support team to the general public on the journal’s website, and to secure the journal’s membership in scientometric databases and scholarly communities (networks);
— to organize peer reviewing of articles (“double blind peer-review”);
— to deliver (submit) print copies of the journal to subscribers.
4. Grounds for Personal Data Processing
4.1. The legal ground for personal data processing is a consent to personal data processing delivered by:
— a member of the Editorial Board to have agreed to join the Editorial Board of the journal;
— an author to have learnt the policies and procedures of the Editorial Board available on the website when submitting an article and related materials to the journal – uploading the latter onto ELPUB platform or e-mailing to the address for author/editor communication (vestnik.kigiran@gmail.com);
— a peer reviewer when registering with the journals’ publishing platform;
— a subscriber who turns to the Editorial Office to order a print copy of the journal.
4.2. A subject of personal data makes a decision to provide his/her personal data and gives a consent to personal data processing of his/her own free will, volition, and for own benefit.case
4.3. In the case of the subject’s disability to give a consent to personal data processing, the latter is provided by a legitimate representative of the subject of personal data.
4.4. In the event of death of a subject of personal data, a consent to his/her personal data processing is provided by legitimate heirs of the subject of personal data, if the latter had not delivered such consent while alive.
5. The Right of a Subject of Personal Data to Access His / Her Personal Data
5.1. A subject of personal data has a right to access information related to his/her personal data processing activities and covering aspects as follows:
1) confirmation of the fact that the individual’s personal data have been processed by the Operator;
2) legal grounds and goals of personal data processing activities;
3) goals and methods applied by the Operator to process the personal data;
4) name and whereabouts of the Operator, information about individuals (except for employees of the Operator) who have access to the submitted personal data or who can disclose such personal data by virtue of the contract with the Operator or in accordance with the federal law;
5) processed personal data related to the corresponding subject of personal data and the source of the former, if not specified otherwise by the federal law;
6) personal data processing period, including the storage period;
7) procedure for the exercise of a subject’s right to his/her personal data specified by the federal law;
8) information about a completed (or suggested) cross-border data transfer;
9) title or full name and mailing address of the individual authorized by the Operator to process the personal data, if such individual has been or shall be employed for this purpose;
10) other details.
5.2. If a subject of personal data suspects the Operator does not meet the requirements specified by the federal law or otherwise infringes on his/her rights and liberties when processing the personal data, the former has a right to complain against the Operator’s actions or inaction at a competent authority to defend rights of subjects of personal data – or in the court of law.
6. Duties of the Editorial Board
6.1. When processing personal data the Editorial Board shall be restricted to the specified goals (see Section 3).
6.2. The Editorial Board shall transfer personal data of any subjects of personal data to bodies of inquiry and investigation or other authorized bodies on the grounds specified by the existing legislation of the Russian Federation.
6.3. The Operator shall guarantee a subject of personal data or his/her representative – free access to the personal data related to that certain subject of personal data.
6.4. The Operator shall introduce all required changes to corresponding personal data within seven working days following the delivery of a message submitted by a subject of personal data or his/her representative and confirming that the previously provided personal data are incomplete, incorrect, or outdated.
6.5. The Operator shall terminate corresponding personal data within seven working days following the delivery of a message submitted by a subject of personal data or his/her representative and confirming that the personal data have been obtained illegally or are inconsistent (unnecessary) with the stated goal of data processing.
6.6. The Operator shall notify a subject of personal data or his/her representative of the introduced changes and measures undertaken, and shall implement reasonable measures to notify corresponding third parties who have been delivered the subject’s personal data.
7. Procedures and Conditions of Personal Data Processing
The procedures and conditions of personal data processing are determined by categories subjects of personal data cluster with and corresponding goals of personal data use.
7.1. Personal data of authors are divided into two groups:
1) personal data for identification of personalities and communication with the Editorial Board (the Editorial Board has no right to transfer the former to any third parties unless specified in Section 5.2) permanently stored in soft copy to deal with republications, or retractions of articles initiated by third parties whose copyright and interests have been infringed);
2) personal data for publication in the journal and introduction of the author of the article, his/her potential communication with readers, the former also to be exported onto scientometric databases, including foreign ones (see the list of directories the journal is indexed with on the Homepage).
The structure of such personal data is determined by both the author and the Editorial Board during pre-printing arrangements, but such a discussion is not to include the author’s full name, academic titles, affiliation, and an e-mail (the author can only choose whether his/her office e-mail or personal one be indicated in the publication).
7.2. Personal data of members of the Editorial Board and Editorial Council, editors, representatives of the technical support team are divided into two groups:
1) personal data for internal editorial arrangements;
2) personal data for publication on the journal’s website and securing its membership in scientometric databases and scholarly networks.
The structure of such personal data is determined following consultations with certain subjects of personal data but cannot be less than as required by the representation (membership) needs.
7.3. Personal data of peer reviewers are permanently stored in internal files of the Editorial Office only being used for communication between members of the Editorial Office, editors and reviewers as such, and cannot be posted on the journal’s website.
7.4. Personal data of subscribers to print copies of the journal’s issues are stored (in internal files) only during the subscription period (whether such print copies to be delivered throughout a whole year, half a year, or it is just a one-time subscription to a certain print issue) or a period stipulated by an individual subscription contract (agreement) to duly settle disputable matters related to delivery of the journal by postal services.
8. Information about Measures Aimed to Secure the Fulfillment of Duties Assigned to the Editorial Office and Specified by the Federal Law ‘On Personal Data Processing’
8.1. Following the decision rendered by the Editorial Board of the journal, it is the Editor-in-Chief who is appointed responsible for processing of personal data of the Editorial Board and Editorial Council’s members, editors, authors, and representatives of the technical support team.
8.2. It is also the Editor-in-Chief who is appointed responsible for processing of personal data of subscribers.
8.3. With due consent of the subject of personal data, the Operator can entrust processing of his/her personal data to a third party.
However, if the Operator entrusts processing of personal data to a third party, it is the Operator who remains responsible to the subject of personal data for subsequent related activities of that third party.
9. Withdrawal of Personal Data by the Subject
Subjects of personal data and their representatives or authorized bodies have a right to withdraw the consent to the processing and storage of such personal data in connection with the right to withdraw unpublished or published articles under condition of sufficient reasoning.
E-mail for inquiries: vestnik.kigiran@gmail.com
The Editorial Office shall swiftly consider such inquiries and introduce corresponding corrections on the website, own database, and shall submit due notifications of such corrections to scientometric databases dealing with the journal’s materials though in this regard no subsequent corrections within the mentioned databases can be guaranteed.
2.3 Privacy statement
Manuscripts are considered with due respect for confidentiality of authors. Reviewers also have the right to confidentiality.
Editors do not disclose information on manuscripts (including their receiving, contents, the status in the course of reviewing, FOI reviewers or the intermediate decision on the publication) to anybody, except authors and reviewers. Reviewers and editorial office employees respect the rights of authors, do not discuss publicly work of authors, do not borrow their ideas before the publication of the manuscript. Reviewers are not allowed to make copies of manuscripts for private use, or to distribute. Comments of the reviewer should not be published or elsewise released to the public without the permission of the reviewer, the author and the editor.
If the author reports results of researches with the indication of names of participants of a research, informants, photographic images of specific people, then he has to receive previously their consent to the publication of these names, images, having explained to them what it is necessary for. If the editor doubts the existence of the informed consent of the participant of a research, or of an informant if he considers that there is a potential possibility of the conflict of interests (see the section "Declaration on the Conflict of Interests"), he has the right to request in writing issued consent of the participant of a research, an informant from the author of the article.
If personal data of participants of a research, informants in article were changed in order to protect their anonymity, the author has to provide guarantees that such changes do not distort scientific sense (it has to be noted in the text of article).
